Employee Attendance Tracking Guide

The Attendance Module in CRM LEAF tracks employee presence, punctuality, and work hours. It supports manual entry, bulk imports, location-based tracking, and real-time insights, giving HR and managers a comprehensive view of workforce behaviour.

How to Mark Attendance

Navigate to: HRMS > Attendance > Mark Attendance
Fill in the following details:

• Department: Select the applicable department
• Employees: Choose one or more employees
• Location: Specify working location
• Mark Attendance By: Choose Date or Month
• Year & Month: Select appropriate period
• Clock In / Clock Out: Input time (e.g., 09:00 AM – 06:00 PM)
• Late: Yes/No
• Half Day: Yes/No
• Working From: Office, Home, Field, etc.
• Click Save to record attendance

Import Attendance (Bulk Upload)

• Go to: HRMS > Attendance > Import Attendance
• Upload .xls, .xlsx, or .csv file
• Ensure datetime format: YYYY-MM-DD HH:MM:SS
• Map the fields and confirm import
• Review import status and resolve any errors

Summary View – Attendance Overview

The Summary Calendar View provides daily statuses with a clear legend:
Legend:

• Holiday
• Day Off
• Present
• Half Day
• Late
• Absent
• On Leave

Filter by Employee, Department, or Date to track patterns and attendance behaviour

Attendance by Member

View personalised employee stats:

• Working Days
• Days Present
• Late Entries
• Half Day Count
• Absent Days
• Holidays Count

Attendance by Hour

• View Clock In/Clock Out times
• Calculate Total Worked Hours
• Detect Early Logouts or Overtime

Attendance by Location

Analyse trends by work setting:

• Office
• Remote
• Field
• Ideal for hybrid or distributed teams

 

Export Attendance

Navigate to: HRMS > Attendance > Export
Download all records in Excel format for:

• Payroll
• Audits
• Compliance

Quick Actions – Attendance Module

Action	How To
Mark Attendance	Go to Mark Attendance, fill the form, and click Save
Import Attendance	Click Import, upload file, map fields, and process
View Summary	Go to Attendance Summary tab to review daily/monthly records
Attendance by Member	Navigate to Employee Profile > Attendance
Attendance by Hour	View Clock In/Out time and total worked hours
Attendance by Location	Filter data by location (Office/Remote)
Export Attendance	Go to Attendance > Export to download Excel reports

FAQ – Attendance Module

Q: Can I mark attendance for multiple employees at once?
A: Yes, use the bulk select option while marking attendance.
Q: What happens if I forget to mark an employee’s attendance?
A: You can go back and manually edit or backdate attendance entries.
Q: Can employees view their own attendance?
A: Yes, via the “My Attendance” tab in their profile.
Q: What is the correct format for importing attendance data?
A: Use YYYY-MM-DD HH:MM:SS (e.g., 2022-04-21 12:00:00).