Attendance Module: Import, Export, Quick Actions & FAQs

Import Attendance (Bulk Upload)

Path: HRMS > Attendance > Import Attendance
Steps:

• Upload a file in .xls, .xlsx, or .csv format.
• Ensure datetime format is YYYY-MM-DD HH:MM:SS.
• Map file fields with system fields during the upload process.
• Confirm and process the import.
• Check for and resolve any import errors post-upload.

Export Attendance

Export attendance data for reporting, audits, or payroll purposes.

Path: HRMS > Attendance > Export

• Downloads data in Excel (.xlsx) format.
• Includes key fields: Employee, Date, Clock In/Out, Status, Location, etc.

Quick Actions – Attendance Module

Action	How To
Mark Attendance	Go to Mark Attendance, complete form, and click Save
Import Attendance	Upload via Import, map fields, and confirm
View Summary	Go to Attendance Summary tab
Attendance by Member	Navigate to Employee Profile > Attendance
Attendance by Hour	View detailed clock-in/out and total hours
Attendance by Location	Filter attendance based on work location
Export Attendance	Go to Attendance > Export to download records

FAQ – Attendance Module

Q: Can I mark attendance for multiple employees at once?
A: Yes, select multiple employees while marking attendance manually.
Q: What if I forget to mark attendance for a day?
A: You can backdate and manually edit attendance entries.
Q: Can employees access their own attendance records?
A: Yes, under the “My Attendance” tab in their profiles.
Q: What is the correct date/time format for importing attendance?
A: Use YYYY-MM-DD HH:MM:SS (e.g., 2025-06-09 09:00:00).