Overtime Management and Pay Code Configuration

Feature Descriptions

Pay Code:Unique identifier used to define how overtime compensation is calculated—either as a multiplier of hourly rate or a fixed amount per hour.

Overtime Calculation

Two types are supported:

• Multiplier (e.g., 1.5x hourly pay)
• Fixed Amount (e.g., ₹300/hour)

Overtime Policy:Defines rules for overtime, such as which pay code applies and whether it’s allowed for weekends, holidays, or night shifts.

Employee Overtime Policy Assignment:Associates employees with specific overtime policies based on their roles or schedules.

Employee Hourly Rate:Base hourly wage used to calculate overtime when a multiplier-based policy is applied.

Example

1. Pay Code Management

A pay code is a special label used to manage overtime pay and set the rates for an employee’s extra hours.

Example

Pay Code	Pay Code Name	Overtime Calculation Type	Rate / Amount	Description	Action
OT-150	Standard Overtime	1.5x Hourly Rate	1.5	Paid 1.5 times hourly pay per overtime hour	[Edit] [Delete]
OT-FIX	Fixed Rate OT	Fixed Amount	₹300 per hour	Fixed ₹300 per hour of OT	[Edit] [Delete]

Add Pay Code

Field	Input Example / Placeholder
Pay Code *	OT-200
Pay Code Name *	Weekend Overtime
Overtime Calculation	1.5 (e.g., 1.5 times hourly pay) or Fixed Amount (₹/hour)

2.Overtime Policy Management

Example

Name	Pay Code	Allows (Weekend/Holiday/Night OT)	Action
Regular OT Policy	OT-150	Weekend OT	[Edit] [Delete]
Fixed Rate Policy	OT-FIX	Holiday OT	[Edit] [Delete]

3. Overtime Policy – Employee Assignment

Example

Employee Name	Assigned Overtime Policy	Action
Aditi Sharma	Regular OT Policy	[Edit] [Remove]
Rahul Verma	Fixed Rate Policy	[Edit] [Remove]

4. Employee Hourly Rate

Example

Employee Name	Hourly Rate (₹)	Action
Aditi Sharma	₹400.00	[Edit] [Delete]
Rahul Verma	₹350.00	[Edit] [Delete]