# What information do we get from Resource allocation reports?

> Explore the key information provided by resource allocation reports in Orangescrum to optimize project management and resource utilization.

> For the complete documentation index, see [llms.txt](https://helpdesk.orangescrum.com/llms.txt).

Source: https://helpdesk.orangescrum.com/what-information-do-we-get-from-resource-allocation-reports

---
Resource allocation report is a one-stop window to find details of resource(s) allocated to projects, tasks and generate spent/estimated hour reports for certain period of time.

From **Resource allocation report**, you can find out following details:-

-   No. of tasks created/updated in a certain period of time.
-   Total number of Estimated and Spent hours of tasks in a certain period of time.
-   List of project & tasks assigned to a certain resource within that time range.
-   List of tasks active, overdue and upcoming tasks across a project.
-   List of tasks active, overdue and upcoming tasks assigned to a resource.
-   You can export the report and present to top management

**Note:** 

-   Resource allocation report is only available to owner and admins only**.**
-   By default tools shows the data of last 7 days.
-   You can find data of single project & resource at a time.

**Elements in Resource Allocation Report:**

-   **Resource name**: It shows the list of active users in the account. Clicking on a certain resource, the tool shows the relevant data associated with the resource.
-   **Project name:** It shows the list of projects created in the account. Clicking on a certain project,the tool shows the relevant data associated with that project.
-   **Resource Allocation by hours:** It shows the list of tasks created/update with a certain time range and estimated hours assigned. On clicking ![Estimated hour-Resource allocation icon](https://helpdesk.orangescrum.com/images/help/2019/07/Estimated-hour-Resource-allocation-icon.png), tool shows the spent hours across those tasks.
-   **Project:** Total number of active projects in the tool.
-   **Task:** As per items selected in Resource name & Project name, tool shows the total number of tasks created for a certain period of time.
-   **Active tasks**: It shows the list of **New & In-progress** tasks within a time range.
-   **Overdue task**: As the name suggests, it shows the list overdue tasks within a time range.
-   **Future**: Tasks with no due date or future start date appears here.

**Kind of reports generated with Resource Allocation report:-**

**No. of tasks or projects assigned to a resource:**

1.  Hover on **Reports** from left panel.
2.  Click **Resource Allocation Report** under the menu.
3.  Select the resource for which you want to see the data.
4.  Select the time **From** date and **To** date for which you want to see the data.
5.  On right hand side of page, you will find no. of projects and task assigned to resources.

![Assigned-projects& tasks](https://helpdesk.orangescrum.com/images/help/2019/07/Assigned-projects-tasks.png)

**List of Active, Overdue and Upcoming tasks in a project:**

1.  Hover on **Reports**from left panel.
2.  Click **Resource Allocation Report** under the menu.
3.  Select Project for which you want see the details of tasks.
4.  Select the time **From** date and **To** date for which you want to see the data
5.  Scroll down the page to see the list of Active, Overdue and Upcoming tasks in a project.

![current week status](https://helpdesk.orangescrum.com/images/help/2019/07/current-week-status.png)

Note- Please note that the task list shows according to the time range that is selected. Say, I have selected From as May 22, 2019 and To as Jul 3, 2019

**Active task:** Active tasks will show the list of tasks New & In-progress tasks created or updated under May 22, 2019- Jul 3, 2019.

**Overdue task**: Overdue tasks will show the list of tasks depends upon below conditions:

-   Tasks whose due date has crossed the current date.
-   If the task is created/updated on above time range and has crossed the current date, then the task will be listed on **Overdue** section.

**Future tasks:** Future tasks will show the list of tasks depends upon below conditions:

-   Tasks have no start date and end date
-   Tasks created in the above date range and have start date after Jul 3, 2019

**Find out estimated vs spent hours for project in a certain date range:**

1.  Hover on **Reports** from left panel.
2.  Click **Resource Allocation Report** under the menu.
3.  Select Project for which you want to see the details of tasks.
4.  Select the time **From** date and **To** date for which you want to see the data.
5.  Click ![Estimated hour-Resource allocation icon](https://helpdesk.orangescrum.com/images/help/2019/07/Estimated-hour-Resource-allocation-icon.png) to see the estimated or spent hours details.

![](https://helpdesk.orangescrum.com/images/help/2019/07/Resource-allocation-fot-spent-hours.png) ![](https://helpdesk.orangescrum.com/images/help/2019/07/Estimated-hour-resource-allocation.png)

If a task has start date as 2 Jul 2019 and end date as 3 Jul 2019 and estimated hour is 4 hours, then it will divide the task estimated hours assigning 2 hours for each day. This happens when resource availability is not enabled.