# What is “Task List” & How it Helps You?

> A Task List contains the list of tasks of a project or all projects. It is the work list for the entire project team with all vital information regarding the tasks in that project. The following details can be monitored or managed in the task list: You can perform a lot of actions right from […]

> For the complete documentation index, see [llms.txt](https://helpdesk.orangescrum.com/llms.txt).

Source: https://helpdesk.orangescrum.com/what-is-task-list-how-it-helps-you

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A Task List contains the list of tasks of a project or all projects. It is the work list for the entire project team with all vital information regarding the tasks in that project.

The following details can be monitored or managed in the task list:

You can perform a lot of actions right from the task list without having to go inside a task.

1.  Create a Task or add a task to Task List
2.  View My Task List
3.  View Closed Task List
4.  View All Opened Task List
5.  View the status reports of task list
6.  Edit, Delete, Archive a task
7.  Copy, Move and Archive multiple tasks
8.  Copy and move a task list
9.  Change the status of a task or task list
10.  Task List Kanban, Task Group or Calendar view
11.  Change Due Date,Estimated Time, Assign To, Priority
12.  Task List Filter
13.  Sorting of Task List
14.  Task List Export
15.  Show or Hide Columns

**Add a Task to Task List**

1.  Navigate to Left Menu, Click on Tasks
2.  Click on **[Quick Links](https://helpdesk.orangescrum.com/how-can-i-manage-the-menus-in-quick-links/)\>New>Task** or + icon or **\+ Quick Task** button
3.  Type your Task Name and details and click on Save to add a task to task list.

![Create task](https://helpdesk.orangescrum.com/images/help/2016/03/Create-task.png)

**View My Task List**

1.  Navigate to [Left Menu](https://helpdesk.orangescrum.com/can-i-manage-my-left-menu-of-the-orangescrum/) and hover on Tasks
2.  Click on **Tasks Assigned to me** from the submenu options to see all the tasks assigned to you

![Assign to me](https://helpdesk.orangescrum.com/images/help/2016/03/Assign-to-me-276x300.png)

**View Closed Tasks**

1.  Navigate to Left Menu, Click on Tasks
2.  Click on the Closed Status in the status bar as shown in the image

![closed tasks](https://helpdesk.orangescrum.com/images/help/2016/03/closed-tasks.png)

**View All Opened Task List**

1.  Navigate to Left Menu and hover on **Tasks**
2.  Click on **All Opened** from the sub menu options to see all tasks which are not completed.

![All opened tasks](https://helpdesk.orangescrum.com/images/help/2016/03/All-opened-tasks-300x278.png)

**View the status report of task List**

1.  Navigate to Left Menu, Click on **Tasks**
2.  On the right side, you can view how many tasks in New, In Progress, Resolved or Closed or any other statuses if you’re using the [custom task statuses.](https://helpdesk.orangescrum.com/cloud-category/task-status-management/)

![All tasks](https://helpdesk.orangescrum.com/images/help/2016/03/All-tasks.png)

In the above image, you can see 79 tasks are in new status, 29 In Progress etc.

3\. Click on any status will show the status wise filtered tasks.

**Edit, Delete, Archive a task**

1.  Navigate to the Left Menu, Click on
2.  Hover on any task from the list
3.  Hover on ![3-dot icon](https://helpdesk.orangescrum.com/images/help/2018/05/3-dot-icon.png), click to **Edit, Delete** or **Archive** a task.

![edit task](https://helpdesk.orangescrum.com/images/help/2016/03/edit-task.png)

4\. To archive a task list, select multiple tasks or click on the checkbox on the top left of your task list and click on          the dropdown arrow

5\. Click on Archive the task list.

**Copy, Move and Archive multiple tasks**

1.  Navigate to Left Menu, Click on **Tasks**
2.  Mark tasks from the list which you want to move,copy or archive.
3.  Hover on![](https://helpdesk.orangescrum.com/images/help/2016/03/Drop-down2.png) , click on copy or move to project or move to task group/sprint of a task.

![Archive task](https://helpdesk.orangescrum.com/images/help/2016/03/Archive-task-228x300.png)

**Note:**

-   Multiple delete option is not available. Once you archived multiple or all tasks, then from the archive page, you can delete all your tasks.
-   Bulk actions are applicable for open tasks only. However, using Copy to project, you can copy the closed task to another project.

![Copy task](https://helpdesk.orangescrum.com/images/help/2016/03/Copy-task.png)

Upon enabling the close task selection, by default, all the closed tasks in the project will be selected. So this feature can be useful when you are copying all the tasks to another project.

-   When Move to Project is selected, all the tasks will be moved to another project and selected tasks will be deleted from the current task list.

**Change the status of a task from task list**

1.  Navigate to Left Menu, Click on **Tasks**
2.  To change the status of a task, hover on the task
3.  Hover on ![3-dot icon](https://helpdesk.orangescrum.com/images/help/2018/05/3-dot-icon.png) and change the status of the task from the options.

![Change status](https://helpdesk.orangescrum.com/images/help/2016/03/Change-status-265x300.png)

#### **There are 4 task views to choose from –** 

-   Task List
-   Kanban
-   Sub task view
-   Calendar view

1.  Navigate to Left Menu, Click on **Tasks**
2.  To change the task view, Click on on the top left header of the task list section and select the view you want to see.

**Change Due Date, Estimated Hours, Assign To, Priority**

1.  Navigate to Left Menu, Click on Tasks
2.  To change the due date, estimated hours, assign to or priority of any task, navigate to the respective column, and change the due date, estimated time, assign to or priority of the task.

![Sub-task option](https://helpdesk.orangescrum.com/images/help/2016/03/chrome_CUYLMqJ8Qo.png)

**Task List [Filter](https://helpdesk.orangescrum.com/?post_type=post&p=8117)**

1.  Navigate to Left Menu, Click on Tasks
2.  Navigate to top right corner of the task list page (below the notification icon) and click on filter
3.  The task can be filtered on the basis of
    -   Task Creation time
    -   Due date
    -   Status
    -   Types
    -   Priority
    -   Commented by
    -   Created by
    -   Assign To
    -   Label
4.  You can save a filter for quick view as well. For more details on custom filters, refer to the documentation.

**Sorting of Task List**

1.  Navigate to Left Menu, Click on Tasks
2.  Click on any column head to sort Task #, Task, Assign To, Priority, Est. Hours, Updated, Due Date

**Task List Export**

1.  Navigate to Left Menu, Click on Tasks
2.  Hover on ![export](https://helpdesk.orangescrum.com/images/help/2016/03/export.png), click on Export to CSV or Export to PDF.
3.  In the export pop-up, mark the fields you would like to have in the CSV sheet, then click export.

**Show or Hide Columns**

1.  Navigate to Left Menu, Click on Tasks
2.  Click on ![Show hide-Task](https://helpdesk.orangescrum.com/images/help/2016/03/Show-hide-Task2.png), select or unselect columns to show or hide columns.

![Show hide menu](https://helpdesk.orangescrum.com/images/help/2016/03/Show-hide-menu-162x300.png)